Perth (08) 9200 4201 Melbourne (03) 8692 6640



Rostering System

Acacia Hill’s new rostering system ensures their staff schedules are now managed as professionally as their childcare services.


With seven childcare centres in the Perth metropolitan area and a raft of regulations governing industry best practice, rostering was a logistical nightmare for the team at Acacia Hill. Legislation not only dictates staff-to-children ratios, but also the ratio for staff with different qualifications. This meant that managing rosters manually was challenging, to say the least, and prone to errors, which often led to over-staffing. Ultimately, this impacted on profitability for the family-owned business.


The web-based system we developed for Acacia Hill streamlines the rostering and shift-management process. In addition to allocating the right number of staff to every centre, every day, taking into account the number of children and carers’ qualifications, our solution also includes an integrated timesheet system.

It’s now quick and easy for the Acacia Hill’s team to:

  • Create staff rosters that ensure regulatory compliance without fail
  • Minimise staffing costs for each centre, without jeopardising quality
  • Complete and submit daily timesheets electronically
  • Export timesheets directly to MYOB, avoiding data-entry and errors
  • Access a host of management reports and analysis data


Our integrated solution provides peace of mind for the Acacia Hill management team, as well as parents. It ensures there’s always the requisite number of qualified staff on duty at any given time. Furthermore, it speeds up the administration process, while avoiding errors and minimising costs.

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